Hosting Guidelines

Money

  1. Registration fees are paid to CLASIC. This is a change from the past when fees used to be paid to host school
  2. Host school must also register and pay registration fees for every staff member who is attending the event
  3. Program spending limit is $35 per head (includes breakfast, lunch, room fees, name tags, materials, liability insurance, all other fees)
  4. Host submits receipts to Teresa Flores teresa_flores@pitzer.edu; he will mail host a reimbursement check for program expenses

Room & Food

  1. Reserve a meeting room with round tables to accommodate around 75 people
    • Lunch can be served in this room or a different room at 11:45am
  2. Make sure room has adequate presentation equipment:
    • Laptop connection
    • Internet access (with password if applicable)
    • Projector
    • Speakers
    • 2 microphones (it’s nice to have 1 of these be a wireless mic, but it’s not required)
  3. Arrange food of your choice with sensitivity to common food allergies and dietary restrictions (e.g. dairy, nuts, meat, etc.):
    • Continental breakfast
    • Lunch

Location Directions

Email the following information to Sayzeah Babylon babylon@chapman.edu and she will publish it on the CLASIC website:

Directional Signs

Create signs pointing toward CLASIC parking, CLASIC registration table, CLASIC room location.

Host Welcome

  • Arrange an administrator to welcome CLASIC to campus. This can be a President, VP, Dean, Director, etc.
  • Following the 9:00am opening by CLASIC’s President, at 9:05 the Career Center Director will introduce the school’s administrator (2-3 min)
  • At 9:08 the administrator will deliver a 5-10 min. welcome message about anything, but preferably relating to career development

Registrant List

  1. Request file access from  Sayzeah Babylon babylon@chapman.edu to the Google shared document of registrant names
  2. Create and print name tags for registrants
  3. Print list of registrants to serve as check-in list

Questions?